Site selection for the purpose of an event can range from a small room in a borrowed or rented building, to an Outdoor Park, neighborhood, sports complex, or as in the Olympics, an entire city. Most importantly, the location of the event should be readily accessible, easy to find, and located in a safe area. The site must be capable of fulfilling the requirements of space, electricity, bathrooms and other amenities to handle the event, and be of a proper construction, meeting zoning regulations and offering a contract to provide a seamless event with the least amount of hassles.
Selection of a site relates directly to the event function, and the degree of surety required for the event to proceed. Exposed sites, such as when events are held out-of-doors, may be subject to inclement weather, which is capable of shutting down an event or greatly diminishing the number of guests who attend. A site venue with inadequate parking may deter guests from attending as will the selection of a site in a crime-riddled or dangerous area.
The perception of the site itself is also key to a successful event. It may prove difficult to attract interest for a boat show in the middle of a dry parking lot, as it may prove wildly successful to sponsor a tractor pull at a local fairground. The site itself must lend it’s own sense of anticipation and excitement to the event. Modern structures with grand scaling, parking garages, rich interior details, and carefully designed floor plans are suited for events, making such venues perfect for providing a site to host a memorable occasion. Hotels are always a suitable option, filling the lodging needs of out-of-town travelers, offering ready provision of catered food and beverages, and large rooms for classes, banquets, or vendor displays. In addition, they are usually located along major routes, may provide shuttle services to airports and train terminals, and can greatly reduce event staffing costs.